SHENSTONE PARISH COUNCIL
Serving Little Aston, Shenstone, Stonnall, Shenstone Wood End, Lynn, Parish Council Office 25C Main Street
Shenstone WS14 OLZ
Tel: 01543 481 947
e-mail: <admin@shenstone-staffs.gov.uk >
web: www.shenstone-staffs.gov.uk
Approved Minutes from Finance, Legal, Health & Safety Committee Meeting of Shenstone Parish Council held on 3rd March 2020; at the Parish Office at 5.30pm.
1 Register of members in attendance:
Cllrs David Salter; Sheila Beilby; Nicola Macdonald; Stuart Jones. Clerk Shirley O’ Mara
2 Acceptance of apologies.
Cllrs Nicki Gobran & Gail Nicholls.
3 Public Participation. Members of the Public are invited to address Council for a maximum of 15 minutes:
None in attendance
4 Declarations of interest. Members should consider whether they should partake in any discussion or vote on matters on the agenda unless they have a dispensation:
Cllr Stuart Jones: The Lammas Land, Diamond Jubilee Allotments & Shenstone Village Hall- all covered by blanket dispensation
5 To accept and confirm minutes of the last Finance Committee meeting on Tuesday Oct 29th 2019.
Signed and approved
Finance- current financial position as at 3rd March 2020:
Unity Bank £22,752.51 Nat West Current Account 3910.00 Nat West Business Reserve £83,279.14 Nat West Liquidity Account (earmarked funds for possible Stonnall Youth & Community Centre rebuild, revised Neighbourhood Plans, management agreements re all Council land & buildings plus associated legal costs). February transactions and March transactions to date were shared. Cllr Salter queried invoices from Tamworth Gritting Services which the Clerk provided the necessary information for.
7. Consider ex gratia payment to Nicholas Bagley for work on the accountancy package.
At the last Full Council meeting, there was a unanimous vote to make an ex gratia payment to Nicholas Bagley in respect of the work he has done & continues to do on the Parish Council accountancy package. The sum of £1000 was mentioned but no vote taken. RECOMMENDATION: The Finance Committee voted unanimously to support a payment immediately plus a £250.00 annual retainer with consideration given to any extensive amendments/improvements if required.
8 Consider and make recommendations to Full Council on Community Grant applications received.
See attached sheets for grant applicant, detail & Committee decision.
The Clerk reminded the Committee that there are agreed grants outstanding that are still to be actioned:
£1000 for a structural report on the Richard Cooper Room
£13,000 approx for Lammas Land paths resurfacing.
No decision made pending more detail on CCTV in Little Aston
10 A.O.B.
Consider purchase of gravel board fencing for St Peters Close following recent floods:
Following a meeting with County Cllr David Smith, representatives from Staffs County Council Flood Risk Management Team & affected residents, a plan was agreed to deliver some very robust resilience and mitigation against the flooding in Stonnall going forward. In the short term, and to prevent further incidents, the Parish Council propose to fund the necessary work with regard to gravel boards & fencing which will be reimbursed by the SCC Flood Team at a later date.
RECOMM ENDATION : The Finance Committee voted unanimously to support this initiative.
Approve change of energy supplier from E.on to SSE saving £68.00 per annum. RECOMM ENDATION : The Finance Committee voted unanimously to make this change.
Consider Clefs request to decorate Parish office hall & toilet.
The Clerk explained that both the hall & toilet at the office are badly in need of painting. Cltr Salter stated that in his view the whole office should be considered for a complete refurbishment to increase capacity as a meeting room as well as give it a much needed makeover. RECOMMENDATION: The Finance Committee voted unanimously to support a refurbishment with quotes required to cost the build & decoration.
Next Finance Legal Health & Safety Committee Meeting:
Tuesday April 28th at 5.30pm Parish Council Office.